Corona Virus Risk Assessment (Draft 2020-08-26)

Moving Image Coronavirus risk assessment – August 22th 2020 – Draft 2

References:

1) https://www.cinemauk.org.uk/wp-content/uploads/2020/06/CINEMAS-keeping-workers-and-customers-safe-during-COVID-19-JUNE-2020-V1.0.pdf

2) WTC Covid-19 Risk Assessment- 26 June 2020

Summary: Assuming i) there is no change to relevant Government restrictions or guidance; ii) on-line booking and payment is achievable; and iii) audience members and volunteers are willing to support films, the risk assessment suggests that operating risk can, with one exception, be satisfactorily mitigated. The outstanding risk is that of screen erection. This requires 4 people working in very close proximity to carry out safely. As yet controls for this risk are unsatisfactory.

Financial impact of resuming shows has not yet been assessed and will depend largely on audience numbers, costs of licences and of WLH rental.

Risk assessment:

Task	Risk	Control	Action
Set up	Volunteers unwilling to take part	Survey volunteers Written procedure for shows to be circulated Volunteers to use own masks and MI to supply gloves and spare masks.	GW MH SB
Setting out chairs	Chairs too closely set out	Follow WLH agreed distance markings and capacity limit (30 people incl. volunteers)	Duty Manager (DM)
Put up screen	Volunteers have to work too close together	Get permanent screen approved or Put the screen up once and leave it there or Volunteers must include 2 people fit and tall enough to erect and take down the screen on their own.	SB
Hygiene	Volunteers cross contaminate equipment/fail to maintain social distance	One volunteer is responsible for specific equipment per show both before and after the film, i.e. -Vol 1 looks after putting out and putting away chairs, helps with screen left, acts as usher house left; -Vol 2 looks after cables, does blinds, helps with screen right, acts as usher house right; – Technical vol does projector and table, connects projector, remains at controls throughout. – DM to assess and assist as necessary with tasks.

Audience management	Audience doesn’t want to attend	Survey audience members Provide written pre-show do’s and don’ts to audience members via website at booking stage	JW underway SB
Ticket purchase	Queues at ticket office	On-line booking and payment only Absolute no.s of audience to be agreed with WLH	JW underway SB – complete, see above
Entrance/exit	Audience members congregate at entrances and exits	Separation of entrance and exits Staggered arrival time for audience Entrance to WLH is managed by Vol to ensure social distancing. This volunteer checks attendance against booking list Ushers x2 direct people to seats and ensure no wandering Exit after show is managed: – No one moves until lights up – DM directs orderly exit by row/section of hall; usher 1 supervises and reminds about distancing at exit from main Hall, Usher 2 at exit from building DM reminds audience of moving about rules at the start of the show	WLH Include in pre-show advice Designated role on rota Designated role on rota Ushers/DM DM
Use of toilets	People fail to keep social distancing/cross contamination risk	Advise in pre-screen material that toilets will be one person at a time if needed. Hand sanitiser will be available on the door for anyone going in and out of the film	SB to include advice in pre-show material
Audience behaviour at shows	Audience don’t observe safety measures	Publish requirements of audience before they arrive, inc. -wearing masks (people not wearing face covers will be turned away by DM) -use of toilets -absence of wine/ice cream -separation of exits and entrance -we are going to be more assertive about where you sit and how you leave the hall x2 Vols as ushers ensure no unnecessary wandering pre and post show	SB
Hygiene	Seats are not cleaned despite WLH procedure	MI to hold own supply of cleaning materials to clean seats if need be	SB
Hygiene	Audience members use toilet/move about during show	DM has cleaning materials to carry out spot cleaning as required	DM
Audience film ratings	Contamination of slips	DM to ask audience to decide their rating before leaving Ratings taken verbally at exit from building as audience leaves, as privately as possible	DM Usher 2

Volunteer duties:

DM:

to hold their own duty list at all times;
oversees all activity;
manages the entrance queue;
makes pre-show announcement covering

use of toilets
exit procedure
reminder about keeping masks on

does spot cleaning where necessary.

Vol 1:

Chairs
Usher house left
Holds torch during film

Vol 2:

Cables
Blinds – plugs wall socket end of cables in and out
Usher house right

Technical Vol:

Projector and table
Control unit operation
Plugs projector end of cables in and out

Further action:

The procedure to be tried and tested on 13/10/20

This risk assessment to be considered by all Trustees SB complete 24/8/20

Procedure for Duty Manager and volunteers to be drafted MH

Advice note to audience to be drafted for website SB

Document control:

Draft 1: 14/8/20 produced by MH & SB

Draft 2: 22/8/20 comments and suggested amendments included by MH, amended SB